How to create and manage courses

Add a course to the catalogue, fill in its details, and move it from draft to published.

Last updated 12 October 2026

What you will learn

What a course is and what the statuses mean
How to add a new course
How to find a course quickly

Before you begin

Decide the course title and how long it runs for.
If you want it in a category or department, create those first under Academic setup.

A course is a subject you teach, such as *Data Analysis with Python*. It is the template. The actual group of students who take it together is a batch, which you create afterwards.

The Courses screen with the search box, filters and the New course button. — The course catalogue. Use the search box and the three filters to narrow the list.

What the statuses mean

A course moves through these stages in order. The system will not let you skip a stage or go backwards.

Status	What it means
Draft	You are still working on it. Students cannot see it.
Published	Finished and visible. Students can be enrolled.
Running	Teaching is under way.
Completed	Teaching has finished.
Archived	Kept for the record, no longer offered.

Add a new course

Step 1. Click Courses in the left-hand menu.
Step 2. Click New course in the top right.
Step 3. Fill in Title. This is the only box you must fill in — it has a star next to it.
Boxes marked with a star are required. Everything else can be added later.
Step 4. Fill in anything else you already know: Code, Level, Duration (hours), Price (GBP), Category, Department, Description and Prerequisites.
You can come back and edit all of these at any time.
Step 5. Click Create course.

A new course starts as a draft

Students cannot see it until you publish it. That is deliberate, so you can prepare a course without anybody seeing a half-finished one.

Find a course

Type into Search courses to match the title.
Use Any status, Any level and Any category to narrow the list.
The filters work together: you can see every published beginner course in one category at once.

What you should see

The new course appears in the list with the status Draft.

Helpful tips

Give every course a short code such as DAP-01. It makes batches much easier to recognise later.
A price is only ever shown to a Super Admin. Other roles never see it.

If something goes wrong

The Create course button does nothing.: The Title box is empty. Fill it in — it is the one required box.
A course does not appear in the list.: Clear the search box and set all three filters back to 'Any'. A filter left on from earlier is the usual cause.